Construction Administrator

Climate17 is proud to partner with an established renewable energy developer and EPC delivering solar projects across the Northeast. As the business continues to grow its project portfolio, it is looking for a detail-oriented Construction Administrator to provide essential administrative and project support across the construction lifecycle. This is a hands-on opportunity for someone with construction administration experience who enjoys working across project documentation, subcontractor coordination, billing, compliance and closeout activities.

Position: Construction Administrator
Location: Rochester, NY
Travel: Limited project/site travel as required

Your Opportunity

As Construction Administrator, you will provide day-to-day administrative and project support to Project Managers, Superintendents and wider construction teams. You will help keep project documentation, subcontractor records, billing, compliance requirements and closeout activities organised and up to date. The role would suit someone who is highly organised, detail-oriented and comfortable working in a fast-paced construction environment where accuracy and communication are important.

Key Responsibilities

• Support Project Managers with contracts, change orders, submittals, RFIs, shop drawings, reports, QA/QC and safety documentation

• Prepare, process and maintain project documentation throughout the project lifecycle

• Coordinate communication with subcontractors and vendors and support the preparation and receipt of bid packages

• Maintain accurate electronic project files and track contract, insurance, certification and compliance documentation

• Support subcontractor and owner billing, including invoices, lien waivers and related compliance records

• Assist with project setup, site mobilisation, equipment tracking and other project logistics

• Support project closeout by coordinating the collection and organisation of required documentation, including O&M manuals and quality records

• Facilitate project meetings, including preparing materials, recording minutes and tracking action items

• Support effective use of Procore and help maintain consistent project administration processes

What You Bring

• High school diploma or equivalent required; additional education or qualifications in construction, business or a related field are advantageous

• 3+ years of construction administration or project coordination experience

• Experience supporting construction projects, ideally within renewable energy, solar, EPC or a related environment

• Strong organisational skills and exceptional attention to detail

• Good written and verbal communication skills, with confidence working with project teams, subcontractors and vendors

• Proficiency with Microsoft Office, particularly Excel, and experience using Procore

• Strong time management skills with the ability to manage multiple priorities and meet deadlines

About Us

Climate17 is a purpose-led, international Renewable Energy & Sustainability recruitment firm. We provide specialist talent acquisition services to organisations seeking to reduce their environmental footprint, as well as those working towards the decarbonisation of the energy sector.

Inclusive Application Process

Climate17 is committed to creating a diverse, inclusive and equitable workplace. We believe there is no solution to climate change without people. We aim to increase diversity across all areas and as such, we are committed to partnering with clients and candidates to create an inclusive and sustainable regenerative world.

We welcome applications from all qualified candidates, regardless of their ethnicity, race, gender, religious beliefs, sexual orientation, age, or whether or not they have a disability. If you require additional support, equipment or resources in order to participate in the job application or interview process, please let us know.